Booth Rules

Booth Rules and Regulations

1. To be eligible for a booth in the Strawberry Festival, an organization must:
a. Be a non-profit civic or service organization.
b. Have been established for at least 3 years.
c. Submit proof when the organization was formed and permanent address.
d. Submit a roster of officers, including their address and phone number.
e. Submit a completed and signed application to the booth chairman.
f. Submit EIN number used by the organization with the application.
g. Submit completed La Dept of Rev. Form R-1048.

2. Types of booths available:
a. Fund raising for Non profit civic or service organization.
b. Display for non-profit civic or service organization.

3. The booth fees are as follows:
a. Frontage
Up to 10 feet wide $300.00
11-20 feet wide $600.00
21-30 feet wide $900.00
Each additional10 feet $300.00


b. Any booth using larger than a 30-amp breaker will be required to pay an additional $100.00. (Fee includes up to 30 amps per 10ft of space. 10ft-up to 30amp, 20ft-up to 60amp, 30ft-up to 90amp and so on.)

c. Grease barrels $75.00
The PSF Board will order these. You must pay in advance. All booths with deep fried food or grease producing food will be required to purchase one grease barrel minimum. You will not be allowed to participate in the festival if grease barrels were required and not pre-arranged.

d. No refunds will be given after application has been approved by the board.

4. If your organization participated in last year’s festival, the requirements are as follows:
a. Completed application and fees submitted by DECEMBER 8, 2009. If booth fees are not paid by then, a $ 50.00 per 10ft of space will be assessed. Unpaid fees by January 15th 2010 will result in forfeiture of booth space.
b. Last years financial statement must have been submitted as required.
c. Any balances from previous years must be paid in full in order to participate.

5. Booth fees must accompany the application, checks made payable to:
Ponchatoula Strawberry Festival Inc. (or PSF Inc.)

6. Any organization that participated in the festival last year has first priority on identical space and product this year.

7. There will be 3 booth meetings prior to the festival and 1 after. The meetings will be held at the Strawberry Festival Building at Memorial Park and are scheduled as follows. ALL MEETINGS ARE MANDITORY.


Tuesday, Dec 8 2009 at 7:00 pm
Saturday, March 6 2010 at 10:00 am
Tuesday, March 16 2010 at 7:00 pm
Tuesday, April 13 2010 at 7:00 pm

8. Applications for existing booths must be turned in on or before Tuesday, December 8th 2009 at 7:00 pm meeting. Each booth chairman is required to attend this meeting, or booth space may be forfeited and placed on open status.

9. No new booths will be allowed in the festival after February 28, 2010. The PSF booth chairman can suspend this rule if there is a need to fill space.

10. Booth opening and closing times:

o Friday, April 9th at 5:00 pm - closing will be specified by Strawberry Board.
o Saturday, April 10th at 9:00 am- closing will be specified by Strawberry Board.
o Sunday, April 11th at 10:00 am until 6:00 pm. - 10 am opening is optional but booths must be opened by 12 noon.

11. Violators of the opening and closing rules can be assessed a fine of $100.00 and can also lose their booth space. The PSF Board will make the final decisions on violations.

12. Construction of booths:
a. Only booths constructed of trailers are to be placed on grounds Wednesday April 7th beginning at 9 am. If weather dictates, organizations with booths on trailers may be notified to place their trailers on grounds on Monday or Tuesday earlier in the week to prevent destruction of festival grounds. The booth contact will be notified in this case and should be prepared to set up earlier if necessary.
b. All other booths will be allowed to start construction on Thursday April 8th or earlier if all trailers are in place.
c. Booths must be completed by Noon Friday April 9th. No vehicles will be allowed on or around the grounds past 3:30 pm.
d. No booths may be constructed on 6thStreet before 5:00 pm, April 9th, unless authorized by the PSF Booth Chairman.
e. All tents must be securely fastened with ropes and stakes that are clearly protected and marked.

13. No booths may be dismantled before 6:00 pm, Sunday, April 11th 2010. No vehicles allowed on grounds or 6th St. to remove booths until 7:00 pm

14. Each organization is responsible for the removal of the booth and all left over material. Failure to clean up will result in a $100 fine.
a. All booths and panel boxes on the festival grounds must be removed by Monday April 12th 2010.
b. All booth and panel boxes off the grounds (6th St.) must be removed by midnight Sunday, April 11th 2010.

15. Booths:
a. Must be decorated in a strawberry theme.
b. Must display the name of the organization and booth number.
c. Must be painted.
d. Must have weatherproof throw or circuit breaker box installed at the rear of the booth approximately 6 feet off the ground. Receptacles, wiring, and lights are the organizations responsibility.
e. Must have a 5lb ABC fire extinguisher.
f. Must be manned at all times by members of the organization renting the space.
g. Booths using water must have a holding tank, unless a sewer tap is available.
h. Waste from cleaning pots, utensils, etc, shall not be discarded on the ground or ditches.

16. Booth personnel must see that all trash is picked up inside and outside of the booth each day. Trashcans are located at the center of the park and each booth is responsible to get a can and place it by their booths.

17. Booth personnel must lower P.A. system if a Strawberry Board member requests it.

18. All booth items are to be sold in the confines of your front rental space and no one is allowed to solicit their products sold in the front or on the outside of their booths.

19. Booth items:
a. No raffle tickets may be sold unless a booth fee has been paid for that purpose. The proper permit from the State of Louisiana is also required.
b. Nothing may be served in a glass container or cans.
c. All soft drinks and water, sold on festival grounds must be purchased through the Strawberry Festival Board. ((All booths selling soft drinks must have a blank check at booth on Sunday at 11:00 am for drink payment Failure to do so will result in a $ 50.00 fine.))
d. Only approved items and quantities listed on application may be sold.
e. Any strawberry items may be sold with approval.
f. All price increases, changes in serving size, additions or deletions of food items and other products must be presented to the Strawberry Festival Board for approval. All changes must be submitted the 6:00 pm, February 28, 2010.

20. Vehicle usage during the Strawberry Festival:
a. Each organization will be allowed only one vehicle pass for loading and unloading purposes only.
b. No inbound or outbound vehicle traffic during festival hours. This includes golf carts and ATV’s.
c. No vehicles will be allowed in for booth and material removal until 7:00 p.m. Sunday April 11th 2010.
d. All vehicles must be off the grounds1 hr prior to festival open on Friday, Saturday and Sunday. Booths may be accessed 1 hr after close.
e. Any violation of vehicle rules and regulations will result in towing of the vehicle at owners expense.

David Wright, Booth Chairman
Davidwright2@charter.net
985-687-3578
 
2010 Booth App
2010 Financial Statement
LAFF Convention - Best Website Award
Feedback - Contact Webmaster
Food Booths are for Non-Profit Only